Administrative Coordinator

Job Description

Reporting to the Vice President of Sales, the Administrative Coordinator will support the US team with their respective activities and logistics.

Main responsibilities

• Support department employees with operational needs ;
• Support the VP and is responsible for the efficient operation of the department;
• Assist with organizing logistics for efficient meetings;
• Assists with meeting preparation, follow-up, travel arrangements, calendar management, and expense reports;
• Supports and takes minutes in Directors’ meetings;
• Update and manage CRM or Data Basis;
• Initiate and track projects, as needed;
• Drafts formal correspondence and edits presentations;
• Coordinate all follow-up activities with VP and other departments;
• Create and design presentations, when applicable;
• Support VP and other department with research, follow up and communication;
• Organizes meetings, both virtual and in-person, including catering, IT needs, or site coordination;
• Any other related tasks.

Knowledge

• Proficient in word, excel, PowerPoint, CRM;
• English – First langage.

Skills

• Ability to work as a team player on multiple projects across multiple teams;
• Ability to research information;
• Ability to communicate;
• Ability to organise;
• Ability to work well in a fast-paced and evolving environment.

Aptitudes and attitudes

• Resourceful and Independent;
• Leader;
• Creative;
• Positive;
• Diligent;
• Meticulous.

Education and experience

• Bachelor’s degree preferred;
• 2-3 years experience in similar level position (such as administrative coordinator, executive assistant, or administrative assistant).